Job Application - Greater Omaha Chamber Of Commerce

PURPOSE OF POSITION:

Lead the Greater Omaha Chamber’s Special Events team and direct, coordinate and execute each signature and networking event.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

1.     Plan, produce and manage the details associated with the organization’s signature events (Annual Meeting, YP Summit, Omaha Business Hall of Fame Gala, Business Excellence Awards, Business on the Green, The Conference on Opportunity, Diversity and Equity, and Economic Outlook) and membership networking events (General Networking Events and Holiday Open House) and other events as requested. 

2.     Direct and coordinate the advance planning for each signature and networking event which includes: determining format (virtual vs. in-person), creating the theme/purpose of the event with appropriate team members (president, senior vp and event team members) and the corresponding agenda; developing and monitoring the event timeline; securing the location, speaker and any other event needs; and collaborating with the marketing team to ensure the promotional materials (invites, ads, etc.) are accurate and on-point.

3.     Manage the pre-event execution process for each signature and networking event which includes: all facility and vendor logistics (ex. venue contract, AV, food services, etc.); virtual event platforms; coordination of all agenda details (ex. developing timing, chorography and floor layout); and collaborating with the marketing team on all communication materials (ex. script, programs, slide presentations, videos, etc.) so they are accurate, relevant and ready in a timely manner for event execution.

4.     Manage the day of event details to ensure an excellent, high-quality event is delivered. This will include items such as working with facility and vendors on food service, technology and AV; directing and informing speakers, sponsors and honorees so they are well prepared and comfortable; coordination of general production and staging of the event; and troubleshooting whatever situations may arise.

5.     Work with the senior vice president in developing each event budget. Monitor closely each event’s revenue and expenses and communicate with management team to provide regular updates.

6.     Post, cancel and manage database for event functions (registrations, sponsorships and other accessories).

7.     Work with the senior vice president in securing event sponsors and other associated fund-raising.  Provide back-up detail and management of those relationships.

8.     Oversee work of a full-time special events manager and senior special events coordinator and others as needed, on above responsibilities.

9.     Perform other duties as assigned.

Expected wage range: $77,000 - $90,000

SUPERVISORY RESPONSIBILITIES:

1.     Planning, assigning and directing work of full-time special events manager and full-time special events coordinator. Responsible for the direction and development of all direct reports.

FISCAL RESPONSIBILITY:

1.     Responsible for managing approximately $1,000,000 in revenue.

2.     Manage all special events budgets with integrity and accuracy.

3.     All expenditures require approval of Vice President.

EDUCATION AND RELATED WORK EXPERIENCE:

1.     Secondary education degree required.

2.     At least five years’ experience in event planning and execution required. Experience showing a high attention to detail and organization preferred.

CERTIFICATIONS, LICENSES, DESIGNATIONS:

Valid Driver’s License

OTHER SKILLS AND QUALIFICATIONS:

1.     Demonstrate high attention to detail while learning quickly in a fast-paced environment.

2.     Demonstrate next-step thinking and accountability.

3.     Deliver inclusive marketing strategies. Encourages the department to deliver quality products and services for all internal and external staff, customers, vendors and community partners.

4.     Communicates effectively and in a timely manner with the end result front of mind.

5.     Ability to execute the visions, goals and marketing needs for the CEO/President.

6.     Strong leadership acumen and ability.

7.     Provide quality communications, service and interactions to all members, customers and vendors.

8.     Represent the Chamber with professionalism and integrity.

9.     Demonstrate proficiency with Microsoft Office products including Word, Excel, Publisher, PowerPoint and Outlook, as well as in database setup and management. Ability to use general office equipment without supervision.

10. Act as back-up to events manager and special events coordinator functions as necessary.

11. Personally and professionally, live the Greater Omaha Chamber’s commitment to opportunity, diversity and equity.

12. Self-starter with ability to prioritize multiple, complex projects with minimal supervision while meeting challenging deadlines and taking ownership of assigned work.

13. Demonstrate ability to positively work with diverse individuals and maintain good relationships.

14. Ability to remain calm under high pressure situations.

15. Ability to work in a team environment.

16. Familiarity with Chamber and community events is preferred.  

17. Willingness and ability to work flexible schedule including early mornings, evenings and some weekends.

18. Must be able to drive and/or provide own transportation.

19. The requirements listed should be representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL DEMANDS

1. Office environment. Frequent walking, standing and sitting.

2. Ability to lift, pull or push up to 15lbs.

3. Ability to drive and provide own transportation.

The Greater Omaha Chamber of Commerce is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. 

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, leave of absence, compensation, benefits, training, and others.  This list is not exhaustive. The Greater Omaha Chamber of Commerce makes hiring decisions based solely on qualifications, merit, and business needs at the time.